Podcast Sales & Ad Operations Coordinator
A full time Sales Representative position at Podcast Nation, Vancouver BC, Canada
Salary: $60,000 (yearly rate) plus Opportunity for commission after 1 year
About Podcast Nation
Podcast Nation is a fast-growing podcast company helping top creators produce, distribute, and monetize compelling audio and video content. Our team is passionate, collaborative, and focused on elevating the creator economy through premium storytelling and innovative partnership opportunities.
We are expanding our sales and ad operations department and are looking for an organized, proactive, tech-savvy coordinator to help us deliver exceptional campaigns for our brand partners.
Position Overview
The Podcast Sales & Ad Operations Coordinator supports both the Sales team and the Ad Operations team function across Podcast Nation's slate of shows. This role plays a key part in campaign planning, execution, reporting, and client support. The ideal candidate is detail-oriented, communicative, and thrives in a fast-paced, creator-driven environment. They are comfortable with analytics tools, highly organized, and motivated to build their career in the podcast industry.
Key Responsibilities
Ad Operations
- Coordinate, schedule, and execute ad campaigns across audio and video podcasts.
- Traffic ad copy, talking points, creative assets, and campaign materials to internal teams and creators.
- Facilitate brand vetting with shows, including maintaining internal logs and spreadsheets and directly communicate with hosts.
- Work with producers and hosts to ensure timely delivery of ad reads and integrations.
- Monitor live campaigns, confirm delivery, and identify pacing or performance issues.
- Prepare mid-campaign updates and final performance reports for clients and the Sales team.
- Maintain internal systems, spreadsheets, and campaign documentation to ensure accuracy and visibility.
Sales Support
- Support the Sales team in developing proposals, pitch decks, and sponsorship packages.
- Assist with client research, competitive analysis, and prospecting.
- Conduct outbound brand pitching on behalf of our shows.
- Update CRM tools and sales pipelines with accurate, timely information.
- Coordinate with internal teams (production, creators, finance) on sponsorship requirements and opportunities.
- Participate in brainstorming sessions to identify new revenue opportunities and strategic partnerships.
Qualifications
Required
- Minimum 1 year of experience in the podcast industry (ad ops, production, sales, or related role).
- Minimum 3 years of experience in a general business, administrative, marketing, or sales environment.
- Strong professional communication skills — verbal and written.
- Highly organized, reliable, and detail oriented.
- Comfortable working with data, tracking tools, and analytics dashboards.
- Proficient with Google Workspace (Docs, Sheets, Slides) and general office software.
- Ability to work independently and manage multiple tasks and deadlines.
- Self-starter with strong problem-solving skills; resourceful and adaptable.
Preferred
- Experience with podcast ad trafficking software, sales CRMs, or analytics platforms.
- Understanding of digital advertising metrics (CPM, impressions, conversions, pacing, etc.).
- Prior experience coordinating marketing or media campaigns.
- Passion for podcasts and the creator economy.
Work Environment & Culture
- Hybrid work model with most work done remotely and one in-office day per week in Vancouver, BC.
- Collaborative, supportive team environment where ideas are encouraged.
- Fast-growing company with opportunities for career development.
- Fast-paced and dynamic atmosphere.
Thank you for your interest.
To apply
Please submit your resume and a brief cover letter outlining your relevant experience and why you're excited to join Podcast Nation to careers@podcastnation.co with the subject line: Podcast Sales & Ad Ops Coordinator – Your Name. Applications will be accepted until the role is filled.
Please mention podnews.net in your application.
More details
What does a Sales Representative role normally entail?
The Podcast Taxonomy definition for a role like this in Administration says: “The Sales Representative is responsible for monetization of podcast content through managing and selling advertising inventory.”
This exact role may have different requirements.
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