Personal Assistant to the CEO
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A project or contract position at Platform Media, London, UK
Type: 12 Month FTC | Reports to: CEO | Team: Executive | Salary: Competitive
About The Role:
We’re looking for a proactive, highly organised and people-focused Assistant to join our growing team. This is an ideal opportunity for a recent graduate or someone with 1–2 years’ experience who is looking to expand their experience in a fast-paced media environment.
This role sits at the heart of the business, supporting CEO whilst we scale our business operations, whilst also providing support to our Office. You will play a key role in ensuring our CEO and senior leadership team are supported, our administrative processes run smoothly, and our office environment enables high performance.
This role is a dynamic blend of support, operational coordination and executive assistance.
Key Responsibilities:
Daily Operations
- Diary management – proactively schedule and coordinate internal and external meetings, anticipating and resolving conflicts to make the best use of the CEO's time
- Inbox management – monitor, prioritise and respond to emails, flagging priority items and drafting replies on the CEO's behalf where appropriate
- Meeting management – schedule meetings, prepare rooms and materials, and produce clear notes highlighting key actions and takeaways
- Travel management – manage all logistics for travel, including visas, necessary paperwork, itineraries and agendas, ensuring seamless end-to-end planning
- Event management – coordinate logistics for the CEO across all internal and external events, from planning through to on-the-day delivery
- Prepare and submit accurate monthly expense claims in line with company policy
- Support the preparation of Board reports and presentations
- Provide proactive, ad hoc support to the Leadership team as priorities arise
- Provide ad hoc support across cross-functional projects, helping to drive them forward
- Act as a trusted point of contact between the CEO and internal/external stakeholders, exercising discretion, tact and professionalism at all times
Office Management
- Support the smooth day-to-day running of the office environment, ensuring a productive and welcoming workplace
- Partner with Work.Life to build and maintain a culture reflective of Platform Media's values
- Manage general workplace organisation, including supplies, equipment and vendor coordination
- Support health & safety and compliance requirements, helping ensure the office consistently meets required standards
- Build strong relationships with suppliers and building management to ensure the office is well maintained and cost-effective
What We’re Looking For:
- A recent graduate or 1–2 years’ experience in Office Management or administrative roles.
- Highly organised with excellent attention to detail.
- Strong written and verbal communication skills.
- Comfortable handling confidential information with discretion and professionalism.
- Proactive, solutions-oriented and eager to take ownership of tasks.
- Confident working in a fast-paced, evolving environment.
- Strong IT skills (Google Workspace / Microsoft Office).
At Platform Media, we're committed to giving everyone a fair chance, no matter their background. We create content for a wide range of people, and we know that having a team with different experiences and perspectives makes our work better. Therefore, we encourage people from all backgrounds to apply, especially those from communities that have been historically underrepresented.
If you don’t meet every requirement but believe you’d be a great fit, we’d love to hear from you.
What’s On Offer:
🌴 26 days annual leave (with yearly option to buy 5 days more)
💻 Hybrid working with flexible hours
🏥 Top-tier private medical insurance & healthcare cash plan
✅ Life insurance
💰Pension plan
🧠 Mental health support via our Employee Assistance Programme
The Process:
Screening: Initial chat with our People team for us to share more about the role and get to know you
1st interview: This first stage will involve meeting with the hiring manager
2nd interview: Meet with more of the team and some of your potential key stakeholders
Offer stage!
If you’re passionate about media innovation and ready to contribute to a fast-growing company at the forefront of premium content and storytelling, we’d love to hear from you. Apply today and become a key player in our global expansion and creative success!
Please mention podnews.net in your application.
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