Production Coordinator
A Production Coordinator position at Content Capital, Austin TX, USA
PRODUCTION COORDINATOR, TERRA FIRMA PRODUCTIONS General Description: Content Capital is hiring for a Coordinating Producer to support the Terra Firma production team. This role will support day-to-day production processes across multiple podcast productions and work with show teams to ensure productions are properly resourced and remain on schedule. It is the perfect role for the media professional who gravitates toward spreadsheets, scheduling, and organization.You will be vital to the production team, providing logistical, production, and administrative support. This will include managing external venders, overseeing production schedules and maintaining deadlines, enforcing production best practices, shepherding assets through the production process, and maintaining various documents, trackers, and production tools. Strong organizational and communication skills are absolutely essential for this role. This is an opportunity to help build and maintain infrastructure and organization for our growing slate of shows. We develop premium content and this role is key to building the foundation under each show.
Salaried, full-time position. Performs project management under the Director of the audio division in conjunction with Content Capital. Responsibilities may include coordinating the completion of projects within a set budget, managing freelancers, setting budgets, preparing reports, and directing workflow. Requires strong computer and internet research skills as well as attention to detail and ability to balance ever changing tasks. Also calls for flexibility, excellent interpersonal skills, maintaining a maximum level of confidentiality, project coordination, and the ability to work well with all levels of internal management and staff, as well as outside agencies, vendors, high impact clients, and freelancers. Some travel required.
Reports To: Director of Terra Firma Productions
Responsibilities:
- Coordinate internal resources and third parties/vendors for the flawless execution of projects
- Ensure that all projects are delivered on-time, within scope and within budget
- Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility.
- Ensure resource availability and allocation
- Develop a detailed project plan to monitor and track progress
- Manage changes to the project scope, project schedule and project costs using appropriate verification techniques
- To be considered, applicants must include a cover letter explaining why they are a good fit for the position, and the lats podcast episode they listened to
- Measure project performance using appropriate tools and techniques
- Report and escalate to management as needed
- Manage the relationship with the client and all stakeholders
- Perform risk management to minimize project risks
- Establish and maintain relationships with third parties/vendors
- Create and maintain comprehensive project documentation
- Meet with clients to take detailed ordering briefs and clarify specific requirements of each project
- Delegate project tasks based on junior staff members' individual strengths, skill sets and experience levels
- Track project performance, specifically to analyze the successful completion of short and long-term goals
- Meet budgetary objectives and make adjustments to project constraints based on financial analysis
- Develop comprehensive project plans to be shared with clients as well as other staff members
- Coordinate recording logistics, create itineraries, and plan out of town client travel
- Perform other related duties as assigned
- Develop spreadsheets, diagrams and process maps to document needs
- Upload audio files, write descriptions of podcast episodes, and maneuver project management tools
Qualifications:
- Proven working experience in project management
- 2+ years of relative experience
- Excellent client-facing and internal communication skills
- Excellent written and verbal communication skills
- Solid organizational skills, including attention to detail and multitasking skills
- Strong working knowledge of Microsoft Office, Google Suite, Dropbox, Slack, and AI tools
- Bachelor's Degree in appropriate field of study or equivalent work experience About Content Capital: Through our multiple vertices, we service content creators through Podcasting, Talent Representation, Book Publishing, Ghostwriter Representation, Audiobook Creation, and Events. Terra Firma Productions, a Content Capital Company, works with clients to Make, Market, and Monetize their content through Podcasts and Audiobooks.
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What does a Production Coordinator role normally entail?
The Podcast Taxonomy definition for a role like this in Administration says: “The Production Coordinator is responsible for managing the logistics of the production process from recording to publication, including attaining the required permissions and permits, connecting the various production and recording teams, coordinating the creation of post-production metadata, budgeting, and more.”
This exact role may have different requirements.
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